Every ship arrival is recorded with the total cargo it carries, then tracked as trucks deliver against it. Total, allocated and delivered sit side by side with the running balance, so the team can reconcile a vessel at a glance and close it out when the ship is done.
A vessel's cargo is split into work orders — one party, one cargo type, one supplier, one quantity, plus any customs references. Delivered weight rolls up automatically from every truck trip, and an order marks itself Partial the moment anything ships.
Allotment cards decide which trucks may haul for which party. There is no global pool — a truck can only start a trip if it sits on a card, and each weighbridge operator sees only the cards granted to them. Expired or blocked vehicles are surfaced before they are ever allotted.
The port weighbridge runs on a phone. An operator creates a trip by weighing the empty truck, then works through loading slip, gross weight and exit — one-handed, in portrait, with a bottom tab bar built for thumb reach. Desktop and mobile share a single column definition, so a field can never behave differently between the two.
A four-step wizard turns settled trips into a payment bill. Each trip is billed on its lowest net — the lower of the weight sent from the port and the weight received at the destination — priced at the party's rate, frozen when the invoice is created so a later rate change never rewrites history.
Two things raise a flag: a weight discrepancy of more than 0.3 MT between what left the port and what arrived, and any truck whose RC, insurance or fitness certificate has lapsed. One tolerance drives the notification bell, this page, the dashboard and analytics — so all four always agree.
Ongoing vessels, tonnes delivered today and this month, trips run today and value invoiced this month — alongside a ten-day delivery trend, the top parties and the most recent alerts. Every figure uses the same calendar day as the list it came from.
Seven registries underpin everything else: trucks, truck owners, parties and their billing rates, suppliers, cargo types, loading sites and discount parties. Trucks additionally accept an Excel bulk upload that reports every problem in a file at once, so a whole sheet can be fixed in one pass.